MOVE Regional office for International Mobility

Author/Cbuilder

Anna Sarateanu
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Part One

TNAM Initiative / project description

Title

.
MOVE Regional office for International Mobility

Description

Description

Since April 2013 the CB4LLP consortium has officially started to provide technical assistance to the Regional Employment Agency of Sardinia (Italy) for the opening of the first regional international mobility office called MOVE.

The needs were the ones to improve professional skills of several employees of the Sardinian Regional Employment Agency, as well as the enhancement of competences of decision-makers and public and private stakeholders involved in the territorial development of the Region.

More in detail, the support needed was on the following “pillars”:

– organizational framework management and the configuration of the MOVE agency to be created;

– development of institutional framework, in particular looking at the regulations related to regional mobility  for study/work placement and public funding opportunities for such purposes.

Keywords / TAGS
Learning mobility abroad, funding, mobility center, regional decision-makers, tools, methods, staff, capacity building for PA (Public Administration)

Coordinator contact details

.
Giovanni Crisonà
giovanni@cscs.it

Coordinator Country

.
ITALY

Coordinator Region (NUTS code)

.
SARDINIA

Partners

.
Public Administration (PA)
Decision-makers
Regional PA
County PA (Provinces)
Trade Unions

Theme

.
  • Lifelong learning
  • Others

Target Groups

.
  • Groups
  • Careers officers
  • Head teachers/principals/managers
  • Other

Type

.
  • Best practice
  • Methods for Training of Teachers/Staff
  • Quality Assurance in Lifelong Learning

Sector

.
  • Administrative and Support Service Activities

Educational sector

.
  • Centres for guidance, counselling or accreditation
  • Other sectors of adult education

Year

.
2013
additional info if needed

Language

Your Project language (ISO 639-2)
ITA
Languages you will look for
ITA

Part Two

TNAM results

1. LLP project or related resource

Title
    EUM – Europemobility
Hyperlink
    http://www.europemobility.eu
Comments/Description
    Beneficiaries
    Europemobility project aims at spreading information and good practices among all those involved in mobility, regardless age, sector of occupation, level and degree of education. Those who might get involved in or benefit from Europemobility activities might be:
    c Students from the VET sector
    c Students from academic sector
    c Youngsters with disabilities and/or disadvantages
    c Teachers and trainers
    c Mobility coordinators
    c School managers and those involved in planning international strategies of educational institutions
    c Decision and policy makers
    c Employers and union representatives
    c Other stakeholders involved in planning and implementing educational policies

    The message we want to promote is “mobility for all”, including those with disabilities as well as social and economic disadvantages. Therefore, Europemobility aims at establishing links and cooperation agreement with the following educational dimensions:
    c Initial Vocational Education and Training
    c VET in general
    c Academic education
    c Informal and non formal education

    Find out more about we are doing for each group.
    Partners
    As strong channels for international spread of information of good practices on mobility seem to be missing, the partnership is composed by different stakeholders representing European networks of VET providers, VET Schools and mobility players, social and economic actors. The project partners are:
    c CSCS
    c PwC
    c EfVET
    c Yes Forum
    c IKASLAN
    c AVIVA
    c Swiss Occidental Leonardo

    If you are interested to become an associated partner and join our Europemobility International Community of Practice, click here.

    Activities
    Guide book
    New printed guidebook on how to arrange VET placements abroad. The guide book is designed for students and may also be used by trainers and mobility coordinators as promotional tool to support commitment for going abroad.
    Educational programmes
    One stop shop for knowledge sharing, based on a common framework for all organizers of mobility. The educational programme should enable mobility coordinators in order to access information on good practices, tools, methodologies, quality marks for effectively planning and implementing mobility projects, focused on work placements abroad.
    The educational programme covers the cycle for organizing mobility (preparation, implementation, evaluation) and offers the following features:
    c Guidance
    c Self-assessment tools
    c References to good practices
    c Benchmarking exercise
    c Additional existing publications and information resources
    Mobility Fairs
    Promotional events organized in the premises of target group institutions, such as Schools, Universities and/or Educational institutions to promote mobility and to raise awareness on benefits, funding opportunities and good practices.
    The Mobility Fairs will see contribution of experts of mobility field as well as former mobility students, as “ambassadors” and are designed for:
    c Students form the VET sector, students at university, youngsters in general and those with disabilities and/or special learning needs
    c Trainers and mobility coordinators
    International Community of Practice
    Europemobility will establish an community of practice with public and private organizations involved in and promoting mobility with the purpose of:
    c stimulating work placements abroad
    c promoting awareness among practitioners of good practices
    c adoption of European tools and quality marks for mobility and work placements abroad
    Newsletter
    Europemobility publish a bimonthly electronic newsletter aimed at :
    c spreading information about the project activities and results
    c spreading information on good practices, methodologies and tools of effectively plan and manage work placements abroad
    c making visible to students “mobility ambassadors”, i.e. other students experiencing work placement abroad
    c sharing information on events, fairs, seminars, work shops dedicated to mobility as well as on European funding opportunities, i.e. LLL programme
    European Toll Free Number
    Toll Free Number providing support and guidance to students on how to join a mobility project. Mobility coordinators will get from the Toll Free Number technical support to on how to promote effective mobility projects.
    Toll Free Number provide information on:
    c Funding opportunities
    c Quality marks and methodologies
    c Contact information in European countries
    Video Contest
    Europemobility promotes, on a yearly basis, an European video contest for Leonardo and Erasmus mobility students doing a work placement abroad. Mobility students are asked to tell to peers their experiences abroad, using their mobile phone.
    The video contest exploits existing technologies for web streaming video, blog and social networking, as in youtube, and it is organized and structured with the purpose of:
    c Gathering “Ambassadors for mobility” from a wide variety of activities and areas of interest, including VET, academic, youngsters in general and those with disabilities and disadvantages
    c Raising awareness and demonstrate the real benefits of work placements abroad
    Final Conference
    One day international final conference to promote final outcomes and deliverables of the project. Those interested in this conference might be:
    c Employers and employees representatives
    c Students and youngsters representatives
    c Decision makers in education
    c Policy-makers
    c Mobility players
    c Other relevant stakeholders

    New printed guidebook on how to arrange VET placements abroad. The guide book is designed for students and may also be used by trainers and mobility coordinators as promotional tool to support commitment for going abroad.

    The main outcomes of the project consist on a printed guidebook on how to arrange VET placements abroad and blended learning educational programmes for all relevant stakeholders such as mobility coordinators, school managers, students and employers based on the already available online MoVE-iT resources. Raising the attractiveness of VET is the main intangible outcome of the project and its dissemination campaign on mobility.

    The project ensures a wide impact at European level in terms of development of the skills and competences of European VET and guidance professionals involved in mobility, strengthening their role in the systemic changes facing the VET sector, stimulating the acquisition of specific pedagogical skills, toward the adoption of a competence based approach in mobility.

2. LLP project or related resource

Title
    EUMN – Europemobility Network
Hyperlink
    http://www.europemobility.eu
Comments/Description
    http://www.adam-europe.eu/adam/project/view.htm?prj=8535#.U_7tczK1b5E
    Europemobility Network (EUN) is open Corsortia of organizations from Vocational, Higher as well as informal and non formal education, committed to cooperate to raise the quality and quantity of work placements and learning mobility opportunities in Europe. EUN is active in the following areas:
    – Support mechanisms: identify models, tools and frameworks supporting mobility coordinators, those responsible for conceiving and implementing learning mobility schemes and work placements abroad
    – Mobility of knowledge: disseminate tools, resources, methodologies, quality standards and procedures to plan and implement learning mobility and work placements abroad
    – Raising awareness actions: promoting high visibility dissemination activities towards final beneficiaries showing the benefits of learning mobility toward youngsters and students as well as host organizations and companies
    Description:
    Following the three major researches financed by the EC (2005-2007) and based, among them, on the MoVe-iT study, focusing on the obstacles of mobility in IVET, CSCS has promoted, in partnership with PwC, the Europemobility initiative with a Leonardo da Vinci TOI support, which has accomplished very high visibility and successful awareness raising campaigns, including the wider European ‘Mobility Video Contest’ and has established the first live community of European mobility coordinators responsible for more than 2500 learning mobilities and work placements abroad per year, grouping 90 institutions from 14 countries.

    The rational behind the composition of the partnership and the activities of the project is based on the following considerations:
    – We need to raise the quality and the quantity of learning mobility initiatives if we are to achieve the objectives and the EU2020 strategy
    – In order to do so, we need to foster cooperation and synergies among different stakeholders responsible for and active in learning mobility
    – We need to identify experiences, ideas, strategies and best practices which has proven to be successful and establish support mechanism to circulate and share them within and outside their respective operational contexts
    – We need to secure bridging and cooperation with those institutions, sending and hosting organizations, local and regional authorities, who are in the front line and who are responsible for conceiving and implementing transnational learning mobility, in order to guarantee the adoption of quality standards and procedures, positive strategies and best practices and thus ensuring the foreseen impact

    Furthermore, Europemobility Network aims at contributing to the following elements of the Bruges Communique Action Plan under the perspective of the learning mobility and work placements abroad:
    – Review the use of incentives, rights and obligations to encourage more people to take up training
    – Implement the 2009 recommendation on quality assurance in vocational training
    – Encourage the development of vocational schools, with the support of local and regional authorities
    – Introduce internationalisation strategies to boost international mobility
    – Increase cooperation with business to ensure training is relevant, for instance by giving teachers the possibility of practical training in companies
    – Launch communication strategies to highlight the benefits of vocational training

3. LLP project or related resource

Title
    Quality assurance in mobility – mentoring and learning outcomes (Q-Mentor)
Hyperlink
    http://www.q-mentor.eu
Comments/Description
    1) Report on “Quality assurance in mobility-mentoring and learning outcomes” (f-bb):
    Based on an analysis whether and which approaches to assure quality in mobility projects are already used in partner countries as well as whether and to which extent outcome-orientated and competence-based approaches are already applied by vocational trainers and teachers in partner countries (+DE), we will develop questionnaires and check lists which will be answered by the practical partners. With these answers and research results the quality concept will be inferred and specified.
    2) Handbook “Q-Mentor” (Chamber of commerce and industry Terassa):
    After the analysis and transfer of results of “Q-placements” in relation to potential analysis of the Report on Quality assurance (f-bb) and to “EDGE”, conclusions will be formulated for the “Q-Mentor”-concept. The result will consist of the „Q-Mentor”-Handbook which is also the basis for developing learning and teaching content/ modules.
    3) Distance learning platform www.q-mentor.eu (IHK-PG):
    After developing a description of requirements and needs for the platform and discussing the target groups, design and content we will set up the virtual information and communication platform www.q-mentor.eu as an online-based learning environment for the blended-learning concept “Q-Mentor”.
    4) Evaluation report (ALFMED):
    We will have to choose appropriate participating companies and handle communication with them in order to test and monitor the training concept “Q-Mentor” with 10 companies in each partner country together with project partners. Afterwards the results will be assessed and the feedback of testing companies adapted. Furthermore we will have to adapt and finalize the “Q-Mentor”- curriculum and prepare it for practical implementation.
    5) Project website, leaflet and Reports (All partners):
    We will create the design for a shared CI for the project and produce leaflets. Furthermore we will prepare workshops and meetings, take part in national and international dissemination meetings and publish project results on partner websites and on the ADAM-database for disseminating and valorizing the projects` progress and results.We will also publish them in printed media (press releases, articles etc.) within project consortium and promote advertising of partners and companies with the seal of approval “Q-Mentor”.
    http://www.adam-europe.eu/adam/project/view.htm?prj=9818#.U_7pHjK1b5E

4. LLP project or related resource

Title
    Supporting the Transfer of Education and Mobility Strategies
Hyperlink
    http://www.src.ac.uk/stems/
Comments/Description
    http://www.adam-europe.eu/adam/project/view.htm?prj=8253#.U_7pMDK1b5E
    The objectives of the project was the development of a mobility strategy which produced a handbook for the management of the mobility work placement process, with an emphasis on supporting the process for supervisors and mentors of Sports Students initially to ultimately improve the quality of sports mobility placements. It also investigated the potential to deliver an accredited Good Relations Programme to Sports students on mobility placement to help challenge prejudice and discrimination, racism and sectarianism in sport. This course is currently nationally accredited in the UK and we investigated the potential for accreditation in EU partner countries.

    The range of partners who were identified are organizations who supported vocational students either hosting or sending these students on placements (that has enabled them to gain the knowledge, skills and qualifications to facilitate personal development, employability and participation in the European labour market) or work with government agencies and national sports bodies to adopt anti-racism measures and inclusion of policies and practices. These partner organisations made a valuable contribution to the development, management, placement provision, monitoring and evaluation of the mobility activities.

    The impact of the project ensured improvement of the quality of the management of the mobility work placement process for educational establishments who have a remit for sports development and vocational education, but it is easily adaptable to any mobility placement scenario. This project has improved quality and innovation in vocational education and training systems, institutions and practices.

    This project was innovative due to the nature of the handbook and also in that it incorporated a section on promoting cultural diversity. The project enabled each partner to further develop SRC’s and SARI’s Cultural Diversity courses/materials.

Part Three

CB4LLP Action Plan

Useful ideas

CSCS, as Italian representative of the CB4LLP consortium, made available tools, methods and staff that were essential to facilitate the exploitation of the results of the European Commission’s MOVIT research, the TOI project Europemobility, and of the LLP Thematic Network project Europemobility Network.

Stakeholders

– Regional Authorities
– Regional Employment Agency of Sardinia
– Policy-makers
– Decision-makers
– Staff
– Career counsellors

Partnerships

CSCS provided technical assistance to the Regional Employment Agency in Sardinia. The participation of regional policy and decision-makers has been immediate and decisive in substantial terms of administrative decisions.
The MOVE agency represents – with the adoption of methods and best practices identified within various projects financed by EACEA – an element with a strong impact on the opinion of regional stakeholders who are actively involved in the process of evolution, formulation, revision and adaptation of legislation.
The agency has been indeed established with the active support and direct involvement of local political leaders, representatives of regional institutions and offices responsible for the use of regional and European funds.

Other

The period of technical assistance to the Regional Employment Agency consisted of:
– Free-support materials for the organizational and professional skills development as, for instance, a repertory of LLP ressources, a glossary and a guide to the technical terminology developed within the CB4LLP project, a guidebook with the LLP implementation method, etc.
– Animation opportunities called Capacity Building Fairs, i.e. events organized within the framework of activities programmed by the Regional Agency aimed to the awareness raising and dissemination;
– Assistance to the development of materials to be presented at the CB4LLP International Conference to gain further international visibility and to disseminate results;
– Training opportunities with numerous Thematic Commission Workshops tackling the following issues identified jointly with the beneficiary organisation:
1. Mobility for training : The importance of setting up a network for the creation of training paths abroad;
2. Mobility as a Challenge for Personal Growth: Overcoming obstacles to the mobility through empowerment;
3. Training for Business: The Erasmus for Young Entrepreneurs and innovative models of collaboration;
4. Validation of Skills Learnt Abroad: New technologies to support mobility.
– Access to the network of capacity builders to implement improvement actions based on peer education (International Community of Capacity Builders);
– The appointment of selected participants as Capacity Building Ambassadors to give visibility and importance to the realization of the LLP project.
CSCS also provided assistance to the identification of the necessary logistic solutions such as location, setting the phone connections, set the management of the data and information system, set the web platform, etc.

Solutions

Disbursement and monitoring of services: ongoing assistance and support, monitoring and external audits.
– Intermediate Audits: Mid-term performance checks and final project report
– Assistance to Agency’s Activities: Assistance to the activities for the provision of information services and end-user trainings.

General

The co-operation focused on the enhancement of the selected LLP projects’ results with the following phases:
– Identification of necessary logistic solutions: CSCS provided assistance to the identification of the necessary logistic solutions such as location, setting the phone connections, set the management of the data and information system, set the web platform, etc.
– Definition of mission, objectives and indicators: CSCS coordinated and guided the mission of the Regional Center for Youth Mobility of the Regional Employment Agency in Sardinia, identifies medium and long term objectives and defined performance indicators.
– Standardized quality system: designing services and procedures. Support for the implementation of a management system inspired by ISO models, by defining the organizational chart of functions, a description of the procedures and flowcharts.

Particular

In the Sardinia region, the first needs analysis of the institution, initially carried out by internal officials participating to several international conferences, started by networking the expectations and needs developed and expressed by various stakeholders.
During the Cb4LLP process, the needs analysis has been carried out with an analysis grid. The stakeholders filled in a questionnaire for the assessment of own needs
The questionnaire helped them their needs and matched them with the existing results identifying the outcomes and tools that would better answer those needs.
The officials from the Sardinia Region selected then the most appropriate outcomes and tools to support the required organisational change; the subsequent phase concerned a direct assistance provided by the CB4LLP consortium for the implementation of the applicable LLP results, in this case, in the field of international mobility.

Internal

System for the collection / selection /organization of the continuative information: Operational support provided to the design and implementation of a continous system of collection, selection and organisation of information necessary to carry out the activities of the Regional Center for Youth Mobility.
Internal promotion:
– Defining the contents for internal promotion: Support for the definition of the contents to be conveyed within the institution by defining the institutional objectives and organizational arrangements, which may involve other internal structures and offices to respond adequately to the needs of the final beneficiaries. Support for the definition of the contents and methods of internal communication for the dissemination of information to other organizations that may be affected by/involved in the activities of the Regional Center for Youth Mobility.
– Support for the presentation and involvment of the Agency’s Staff: Organisation of seminars and/or other internal communication activities such as dissemination of information materials aimed at the regional structures and the promotion on websites and other sources of information available to users (7 seminars of 5 hours each, with 1 senior operator).

External

Preparation and printing of promotional materials: Assistance to the conception, design and creation of graphics, brochures, website, etc.
Promotional activities:
– Design and programming of submission campaign in the territory: Operational assistance for the design and programming of the promotional campaign of the Regional Centre for Youth Mobility on the territory.
– Implementation of promotional campaign on the territory: Operational assistance to the implementation of promotional campaigns on the territory – one week of meetings, in addition to future meetings on a regular basis that point to the self-empowerment; assistance to the organization of a series of 5 promotional events, such as the Mobility Fairs care of various educational institutions and organizations in the region (7 meetings and participation to 5 trade fairs – 1 junior operator).
– Implementation of the inauguration program of the Regional Center for Mobility: Operational assistance and support to define the inauguration programme, invitations, contents, and organization.
– Inauguration of the Regional Center for Mobility: operational assistance and support during the inauguration.
– Meetings with the staff of Job Centers: Support for the planning and prepartion of meetings to disseminate and promote the activities with the Employment Centers’ staff (6 meetings of 5 hours each in Cagliari, care of the Centre for Mobility (1 Senior operator).
International Launch Conference:
– Planning and identification of speakers;
– Definition of the objectives and methods of organization of the conference and the first draft list of Italian and foreign participants to the conference – involvment of speakers, review and closure of the programme.
– Launch Conference: Operational assistance to the conference management and direct participation of consultants.

Educational Sector

As stated above, the assistance to the Regional Employment Agency consisted of:
– Free-support materials for the organizational and professional skills development as, for instance, a repertory of LLP ressources, a glossary and a guide to the technical terminology developed within the CB4LLP project, a guidebook with the LLP implementation method, etc.
– Animation opportunities called Capacity Building Fairs, i.e. events organized within the framework of activities programmed by the Regional Agency aimed to the awareness raising and dissemination;
– Assistance to the development of materials to be presented at the CB4LLP International Conference to gain further international visibility and to disseminate results;
– Training opportunities with numerous Thematic Commission Workshops tackling the following issues identified jointly with the beneficiary organisation:
1. Mobility for training : The importance of setting up a network for the creation of training paths abroad;
2. Mobility as a Challenge for Personal Growth: Overcoming obstacles to the mobility through empowerment;
3. Training for Business: The Erasmus for Young Entrepreneurs and innovative models of collaboration;
4. Validation of Skills Learnt Abroad: New technologies to support mobility.
– Access to the network of capacity builders to implement improvement actions based on peer education (International Community of Capacity Builders);
– The appointment of selected participants as Capacity Building Ambassadors to give visibility and importance to the realization of the LLP project.
Besides, activities for the preparation of staff have been carried out – Structured learning for Agency staff:
– Definition of Agency staff profiles: Operational Assistance for the definition of profiles of Agency’s Staff (35 hours assistance to junior operator). Agency staff selection;
– Training for agency staff: Operational support for the definition of objectives, design and planning, and to the implementation of training activities to be provided to the staff through study visits (60 hours for senior operator);
– Training for switchboard operators: Operational support to the definition of the objectives, design and planning, and to the implementation of training activities to be provided for the contacted personnel providing the telephone services for bookings.

Non educational

The promotional materials and promotional activities.
Preparation and printing of promotional materials: Assistance to the conception, design and creation of graphics, brochures, website, etc.
Promotional activities:
– Design and programming of submission campaign in the territory: Operational assistance for the design and programming of the promotional campaign of the Regional Centre for Youth Mobility on the territory.
– Implementation of promotional campaign on the territory: Operational assistance to the implementation of promotional campaigns on the territory – one week of meetings, in addition to future meetings on a regular basis that point to the self-empowerment; assistance to the organization of a series of 5 promotional events, such as the Mobility Fairs care of various educational institutions and organizations in the region (7 meetings and participation to 5 trade fairs – 1 junior operator).
– Implementation of the inauguration program of the Regional Center for Mobility: Operational assistance and support to define the inauguration programme, invitations, contents, and organization.
– Inauguration of the Regional Center for Mobility: operational assistance and support during the inauguration.
– Meetings with the staff of Job Centers: Support for the planning and prepartion of meetings to disseminate and promote the activities with the Employment Centers’ staff (6 meetings of 5 hours each in Cagliari, care of the Centre for Mobility (1 Senior operator).
International Launch Conference:
– Planning and identification of speakers;
– Definition of the objectives and methods of organization of the conference and the first draft list of Italian and foreign participants to the conference – involvment of speakers, review and closure of the programme.
– Launch Conference: Operational assistance to the conference management and direct participation of consultants.
Realization of info-points:
– Designing the content: Support to the identification of the contents and the design of the logical structure of the information for the info-points.
– Implementation of the contents: Support for the development, by the staff of the institution, of the software for the info-points that implements the identified and logically structured contents.
Regulatory tools: System support for the inclusion and use of the results of EU LLP in process definition of the regional legislative measures.
Activation of new transnational initiatives: Assistance to the activation of new transnational initiatives through the development of projects funded by national and/or EU (or other suora-national) institutions.

Equipment

System for the collection / selection / organisation of continuative information: Operational support for the design and implementation of a continuous system of collection, selection and organization of information necessary to the running of the Regional Center for Youth Mobility.

Systems for quality monitoring

Ongoing assistance and support, monitoring and external audits:
– Intermediate audits: Mid-term performance checks and final project report.
– Assistance to Agency’s activities: Assistance to the activities for the provision of information services and end-user training.

Systems to document taken actions

– Identification of necessary logistic solutions: CSCS provided assistance to the identification of the necessary logistic solutions such as location, setting the phone connections, set the management of the data and information system, set the web platform, etc.
– System for the collection / selection / organisation of continuative information: Operational support for the design and implementation of a continuous system of collection, selection and organization of information necessary to the running of the Regional Center for Youth Mobility.
– Knowledge management: analysis, selection and support for the implementation of an adequate platform to be used for the management of the knowledge within the Regional Centre for Youth Mobility.

Part Four

CB4LLP Impact analysis

Useful ideas


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